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Sub-Contract Plan Recruiting Requirements

 

The Program Administrator shall have general overall responsibility for the Contractors subcontracting program; i.e., developing, preparing, and executing individual subcontracting plans and monitoring performance relative to this particular plan.  Such duties may include, but are not limited to, the following activities:

 

       A:  Developing and maintaining bidders’ lists of small, Hub-Zone small, small disadvantaged, women-owned

            small, veteran-owned small, and service-disabled veteran-owned small business concerns from all possible

            sources.

 

       B:  Ensuring periodic rotation of potential subcontractors on bidders’ lists.

 

       C:  Attending or arranging for the attendance of company counselors at Business Opportunity Workshops,

            Minority Business Enterprise Seminars, Trade Fairs, etc.

 

       D:  Directly or indirectly counseling small, Hub-Zone small, small disadvantaged, women-owned small,

            veteran-owned small, and service-disabled veteran-owned small business concerns on subcontracting

            opportunities and how to prepare bids to the company.

 

       E:  Providing notice to subcontractors concerning penalties for misrepresentations of business status as small,

            Hub-Zone small, small disadvantaged, women-owned small, veteran-owned small, or service-disabled

            veteran-owned small business for the purpose of obtaining a subcontract that is to be included as part or

            all of a goal contained in the contractor’s   subcontracting plan.  Small disadvantaged and Hub-Zone small

            business concerns shall provide a copy of their Small Business Administration (SBA) certification.

 

 

EQUITABLE OPPORTUNITY:

 

The Contractor will make every effort to ensure that small, Hub-Zone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts.  These efforts may include one or more of the following activities: 

 

Outreach efforts to obtain sources:


A:  Contacting minority and small business trade associations

 

B:  Contacting business development organizations

 

C: Requesting sources from the Central Contractor Registration (CCR), which integrated data from the previous SBA  PRO-Net Database

 

D:  Attending small, minority, and women-owned small business procurement conferences and trade fairs

 

 

RECORDKEEPING:

 

The Contractor will maintain at least the following types of records to demonstrate procedures adopted to comply with the requirements and goals in the subcontracting plan.  Such records may include, but are not limited to:

 

A:  Small, Hub-Zone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business concern source lists, guides, and other data identifying such vendors, subcontractors or suppliers.

 

B:  Organizations contacted for small, Hub-Zone small, small  disadvantaged, women-owned small, veteran-owned small, and   service-disabled veteran-owned small business sources.

 

 

C: Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small, minority, and women-owned small business procurement conference and trade fairs.

 

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